Processing of (personal) data by the entity in charge of the online application process

1. General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

2. The controller
The controller under data protection law is:

Mobimeo GmbH
EUREF-Campus 4-5
10829 Berlin
Phone: +49 30 403646620

Registration in commercial register

Commercial register entry number:
HRB 197575 B

Registration Court:
Amtsgericht Charlottenburg (Berlin)

Data Protection Officer:
Ms. Dr. Marein Müller
Leiterin Konzerndatenschutz
Deutsche Bahn AG

3. Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

4. Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts on the legal basis of Art. 6 Abs. 1 b), Art. 88 General Data Protection Regulation (GDPR) in conjunction with § 26 Abs. 1 Satz 1, 1. Alt. Bundesdatenschutzgesetz (BDSG).

Insofar as we obtain your consent for the processing of personal data, this serves as the legal basis in accordance with Art. 6 (1) lit. a GDPR.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

name (first and last names)
e-mail address
phone number
LinkedIn profile (optional)
channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or persons involved in the application process have access to your data.

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 120 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

5. Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

If you provide your explicit consent during the application process, you give us permission to share the data collected during the application process with authorized employees of other entities of the Deutsche Bahn Group, e.g. DB Fernverkehr AG, DB Regio AG or DB Systel GmbH. This will only take place if and to the extent it is reasonable for the specific application process, for example regarding the evaluation of potential assignments related to Mobimeos project business with group-internal customers. Consent is voluntary and no prerequisite for the further course of the application process. The deletion periods specified in the data protection notice do not change if consent has been given.

6. Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR).

If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.

To assert your rights as a data subject in relation to the data processed during this online application process, please use our contact form.

Additionally you are entitled to lodge a complaint with the supervisory authority. The competent supervisory authority for Mobimeo is: Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin, E-Mail: mailbox@datenschutz-berlin.de.

7. Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

In addition to this privacy policy, please view the general privacy policy for our websites here.

Version: July 2025

Senior Softwareentwickler:in Java (Deutsche Bahn)

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